For Student Groups

August 2, 2016 | 1:09 pm

Student groups are an essential part of the Jacobs community. This page describes how resources here can support clubs and DeCals exploring human-centered design and technology innovation. To add your group to the list of design-related student organizations on our website or discuss other ways that Jacobs can work with your group, contact our student services advisors.

Jacobs Hall Space Request Process

Student groups must submit requests for using Jacobs Hall space for their activities, both one-off and recurring. Recurring activity requests (e.g., club and DeCal meetings) are reviewed once a semester; one-off requests (e.g., events) are reviewed on an ongoing weekly basis.

When submitting space requests, student groups will be asked to provide more information about their group and planned activities, which will help Jacobs understand how their activities connect with our mission and further our values. 

All student groups using Jacobs Hall space will be invited to an orientation meeting at the beginning of the semester to get an overview about Jacobs resources and policies, and to allow student group leaders and staff to get to know each other better.

Access policy

Student groups are responsible for leaving the space used in good condition. This includes furniture being reset, no spills or damage, waste being properly recycled/composted/disposed of, etcetera.

Jacobs staff will review whether student groups are following access policy and will contact groups in violation of the policy as a reminder of our agreement. Use of Jacobs Hall facilities may be revoked if a student group is consistently found to be in violation of building access and safety policies after multiple warnings.

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Club & DeCal Recurring Meeting Requests

Jacobs Hall provides meeting space for student clubs & teaching space for DeCal facilitators exploring human-centered design and emerging technology.

Student club officers can request regular club meeting space for Fall 2024 using the following form:

Fall 2024 Club Meeting Space Application

DeCal facilitators are welcome to submit their teaching space requests for Fall 2024 via the following form:

Fall 2024 DeCal Teaching Space Application

Room reservations start on the third week of the semester (week of January 28th) and end on the final week of class (week of April 21st).

Please contact trogers@berkeley.edu with your request if you need to start your DeCal and/or club meetings earlier than the third week of the semester. Apply by Friday, December 1st for priority consideration; applications submitted after that date will be considered on a rolling basis.

To reserve space at Jacobs Hall for one-time student-led events, visit the student events section of this page for more information regarding the process.

Club Maker Pass

To recognize the important role of student clubs in our community, Jacobs offers a Club Maker Pass program. Clubs can apply to purchase Maker Passes for their members at a reduced annual rate (50% discounted from the standard Maker Pass fee) via this form. In exchange, each participating club offers one skills-building workshop and volunteers at one Jacobs event per year to benefit the student community. The workshops must be accessible to all Berkeley students (free and open to non-club members), serve at least 15 students who are not part of the club, and teach skills-building design content.

The annual fee is due at the start of the fall semester, is nonrefundable, and must be paid via club funds. Club officers are responsible for allocating these Maker Passes, and for submitting a list of designated members so that their access can be activated. Club Maker Passes cannot be transferred between different individuals during a semester; clubs can, however, update their lists at the start of the spring semester. 

For questions about the Club Maker Pass program, please contact Janrey Javier (janreyjavier@berkeley.edu).

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DeCals – Department Sponsorship

The DeCal Program (or just DeCal) is an aggregate of student-run courses at the University of California, Berkeley – here, students create and facilitate their own classes on a variety of subjects, many of which are not addressed in the traditional curriculum. Learn more here.

Each semester, the Jacobs Institute sponsors DeCals that explore topics in design and technology innovation. To apply for your course to be sponsored as a DES INV DeCal in Fall 2024, submit all required documents to this form no later than the relevant deadline below; late submissions cannot be accepted.

  • Tuesday, June 25th, 9am PST

The list of required materials, plus some tips, are listed below. To get the documents and more detailed instructions for filling them out, visit the Academic Senate’s Student-Facilitated Course Information webpage. Please contact janreyjavier@berkeley.edu for questions.

  1.  Course Proposal Form, including Unit Count Worksheet
    • For course number, choose either 98 (lower division course) or 198 (upper division course), not both. All undergraduates can enroll in either course number, regardless of class standing.
    • All first-time student facilitators must have completed a UCFTR training no later than July 9th, 2024. Provide the date of when each facilitator took a training, or intends to take a training, if the date has not yet passed.
    • The completed form should have the signature of the Student Facilitator(s) and Faculty Instructor of Record at the bottom. Jacobs will add the Department Chair signature after your DeCal is approved and submit your application to COCI by the deadline date of July 9th, 2024.
    • Please do not use a signature method that locks the PDF from further editing after an initial signature is added, as this makes it difficult for us to add the Department Chair signature.
  2. Detailed Syllabus
    • Ensure that your syllabus includes all required content (content of the course, weekly schedule with topics, readings, and assignments for each week, key learning outcomes, methods of instruction, grading rubric). We recommend you also review this guide about the elements of a robust syllabus.
  3. Faculty Letter of Support
    • Here are guidelines for what the letter of support should include.

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Student Events

The Jacobs Institute supports student events related to design and technology innovation by providing Jacobs Hall event space. If your student group is interested in hosting an event at Jacobs Hall:

  1. First, check the availability of the room/date/time that you are interested in (the schedules for 10, 10C, and 310 Jacobs are here).
  2. Then, fill out the student event space request form; a Jacobs Institute staff person will follow up with you within 5 business days. Apply at least four weeks before your proposed event to ensure adequate turnaround time.
  3. Lastly, if your student event is held during a weekend or outside Jacobs Hall’s general operating hours, student group officers will be tasked with designating a member/s to receive door access to allow event attendees into the building (student groups are no longer required to hire a UCPD Security Patrol Officer (SPO)). In your email confirmation, you will be provided the following form for submission of members tasked with door access responsibility. See the form for more details on the door access policy.

Please note that the building use policies outlined on the Jacobs Hall Space Rental page apply to all events, including student-run events, with the exception of some of the fees and the hiring of a UCPD Security Patrol Officer (SPO). Jacobs does not charge room rental fees for student design events, but organizers of large, after-hours events may need to pay for janitorial services from Bear Brigade.

For questions about student event requests, please contact Janrey Javier (janreyjavier@berkeley.edu).

Storage

Closet storage space is available for use by clubs and DeCals, but bear in mind that it is a shared space, so not recommended for large, delicate, or valuable materials. All materials must be cleared out of the closets by the last day of the semester.