For Student Groups

August 2, 2016 | 1:09 pm

Student groups are an essential part of the Jacobs community. This page describes how resources here can support clubs and DeCals exploring human-centered design and technology innovation. To add your group to the list of design-related student organizations on our website or discuss other ways that Jacobs can work with your group, contact Amy Dinh.

Jacobs Hall Space Request Process

Student groups must submit requests for using Jacobs Hall space for their activities, both one-off and recurring. Recurring activity requests (e.g., club and DeCal meetings) are reviewed once a semester; one-off requests (e.g., events) are reviewed on an ongoing weekly basis.

When submitting space requests, student groups will be asked to provide more information about their group and planned activities, which will help Jacobs understand how their activities connect with our mission and further our values. 

All student groups using Jacobs Hall space will be invited to an orientation meeting at the beginning of the semester to get an overview about Jacobs resources and policies, and to allow student group leaders and staff to get to know each other better.

Access policy

Use of Jacobs Hall facilities may be revoked if a group is found to be violating building access and safety policies. Student groups are responsible for leaving the space used in good condition. This includes furniture being reset, no spills or damage, waste being properly recycled/composted/disposed of, etcetera.

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Club & DeCal Recurring Meeting Requests

The priority deadline for spring 2020 recurring meeting space requests is December 15, 2019; applications submitted after that date will be considered on a rolling basis. Access the club meeting space request form here and access the DeCal teaching space request form here.

For more information about the Jacobs Hall space request process, reference the top of this page. To reserve space for one-time events, visit the student events section of this page.

Club Maker Pass

The 2019-2020 Club Maker Pass program has reached capacity and the application is now closed. This year’s participating clubs are: Berkeley Hyperloop, Berkeley Innovation, Cal Seismic Design Team, EnableTech, Pioneers in Engineering (PiE), RoboBears, Robotics@Berkeley, Space Enterprise, and Space Technologies at Cal. Information about the 2020-2021 program will be shared in summer 2020.

General information: to recognize the important role of student clubs in the our community, Jacobs offers a Club Maker Pass program. Clubs can apply to purchase Maker Passes for their members at a reduced annual rate (50% discounted from the standard Maker Pass fee). In exchange, each participating club offers one skills-building workshop and volunteers at one Jacobs event per year to benefit the student community. The workshops must be accessible to all Berkeley students (free and open to non-club members), serve at least 15 students who are not part of the club, and teach skills-building design content.

The annual fee is due at the start of the fall semester, is nonrefundable, and must be paid via club funds. Club officers are responsible for allocating these Maker Passes, and for submitting a list of designated members so that their access can be activated. Club Maker Passes cannot be transferred between different individuals during a semester; clubs can, however, update their lists at the start of the spring semester. 

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DeCals – Department Sponsorship

Each semester, the Jacobs Institute sponsors DeCals that explore topics in design and technology innovation. To apply for your course sponsored as a DES INV DeCal in spring 2020, submit all of the following information by Sunday, November 3rd to amydinh@berkeley.edu. Late submissions cannot be accepted.

To find the files for documents 1-4 and instructions for filling them out, visit the Academic Senate’s Student-Facilitated Course Information webpage.

  1.  Course Proposal Form
    • For course number, choose either 98 (lower division course) or 198 (upper division course), not both. All undergraduates can enroll in either course number, regardless of class standing.
    • For the answer to question 7, write Amy Dinh.
    • The completed form should have the signature of the Lead Student Facilitator and Faculty Instructor of Record at the bottom.
  2. Detailed Syllabus
    • Ensure that your syllabus includes all of the content specified on the Course Proposal Form’s questions 1-4.
  3. Unit Value/Workload Worksheet
  4. Faculty Sponsor Letter of Support
  5. Facilitator Data Form (required for each facilitator)
  6. DeCal Scheduling Form 

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Student Events

The Jacobs Institute supports student events related to design and technology innovation by providing Jacobs Hall event space. If your student group is interested in hosting an event at Jacobs Hall:

  1. First, check the availability of the room/date/time that you are interested in (the schedules for 210, 220, and 310 Jacobs are here and the schedule for 10C Jacobs is here).
  2. Then, fill out the student event space request form; a Jacobs Institute staff person will follow up with you within 5 business days. Apply at least four weeks before your proposed event to ensure adequate turnaround time.

Please note that the building use policies outlined on the Jacobs Hall Space Rental page apply to all events, including student-run events, with the exception of some of the fees. Jacobs does not charge room rental fee for student design events, but organizers of large, after-hours events may need to pay for janitorial services from Bear Brigade and/or hire a Security Patrol Officer from UCPD.

Storage

Closet storage space is available for use by clubs and DeCals, but bear in mind that it is a shared space, so not recommended for large, delicate, or valuable materials. All materials must be cleared out of the closets by the last day of the semester.